Fair Housing Justice Center Privacy Policy & Terms of Use

Last Revised: March 1, 2023

The Fair Housing Justice Center (“FHJC”) (“we,” “us,” or “our”) shares your concern about the protection of your Personal Information. This Privacy Policy (the “Policy”) explains how we collect, use, and maintain the Personal Information of our donors, subscribers, complainants and website visitors (“you”) on this website (the “Site”).

By accessing or using the Site, you agree to abide by the terms of this Policy, and to our collection, use, and maintenance of your Personal Information in accordance with this Policy. If you do not agree to this Policy, you should not use this Site or otherwise provide us with your Personal Information.

Information We Collect and Track

We may collect information from you (i) on this Site; (ii) in email, text, and other electronic messages between you and us; (iii) in written, phone, or in-person communications with you; and (iv) on third-party websites or services that help us in offering services to you on this Site. In doing so, there are two types of information we may collect about you:

1. Personal information that you voluntarily provide to us.

When you interact on the Site or with the FHJC through other means (such as through emails or phone conversations), you may voluntarily provide information to us that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be directly or indirectly linked to you or your household (“Personal Information”), including:

• Your contact and personal information (including your name, address, email address, phone number, birth date);
  • Payment information (including credit card information) if you make a donation;
  • Certain health information volunteered by complainants seeking assistance from the FHJC with disability discrimination claims or concerns (including medical records, financial information and other documents containing health information); and
  • Non-health information related to housing discrimination complaints or concerns.

Additionally, if you contact us, we may keep a record of your correspondence, including any information, including Personal Information, contained therein.

• Tracking data that is automatically collected from you each time you visit the Site.

As you interact with this Site, we may use automatic data collection technologies to collect certain information about your equipment, browsing actions, and patterns. We attempt to aggregate and de-identify such tracking data so that it is not tied to any of your Personal

Information; however, due to the nature of the internet, some tracking data may be traceable back to you or one of your devices. The data collected automatically may include:

• The operating system and internet software you use when you access our Site,
  • The actions that you take on our Site, and
  • Your IP addresses and internet service providers.

• Third-Party Use of Cookies and Other Tracking Technologies

Some content or applications on the Site are served by third parties. These third parties may use “cookies” (small data files) alone or in conjunction with other tracking technologies, to collect information about you automatically when you use our website. They may also collect information, including Personal Information, about your online activities over time and across different websites and other online services.

We do not control these third parties’ tracking technologies or how they may be used. If you have any questions about these third parties’ activities, you should contact the responsible provider directly. You can also opt-out of certain tracking technologies by visiting the following web pages:

• Google Analytics: If you prefer to avoid tracking from Google Analytics, including from YouTube, you can opt out of Google’s advertising tracking cookie (available at https://policies.google.com/technologies/ads) or use a browser plugin (available at https://support.google.com/analytics/answer/181881?hl=en&ref_topic=2919631) to opt out of all Google Analytics tracking software.
  • Facebook: You may withdraw your consent to Facebook to use data saved and generated by Facebook through Facebook Analytics by navigating to the following link: https://www.facebook.com/off_facebook_activity/ and selecting “Disconnect future activity.”
  • Twitter: You may opt out of Twitter’s collection of certain data by visiting the following link: https://twitter.com/settings/account/personalization.

• Children Under the Age of 13

Our Website is not intended for children under 13 years of age, and we do not knowingly collect Personal Information from anyone under 13 years of age. If you are under 13 years of age, please do not use or provide any information on this Site or through any of its features, make any donations through the Site, or provide any information about yourself to us, including your name, address, telephone number, or email address. If we learn that we have collected or received Personal Information from a child under 13 without verification of parental consent, we will delete that information. If you believe we may have any information from or about a child under 13, please contact us at fhjc@fairhousingjustice.org.

How We Use Your Information

We use the information we collect from you, including any Personal Information, for our organizational purposes, to improve our Site and other services offered to you, and for any other purposes for which you may have provided your information, including, for example, to provide you with information or services, to process your requests or donations, or in any other way we may describe when you provide the information. We also use the aggregated tracking data we collect for a variety of purposes, including, for example, for load-balancing metrics and to create reports on user demographics and Site traffic patterns.

Disclosure of Your Information

We will not disclose any of your Personal Information to third parties, except:

• To our affiliates, agents, and consultants, including attorneys whom we contact at your request who may consider providing legal services to you, with your consent and in furtherance of our mission;
  • To certain established third-party vendors, including partners that provide fundraising services, human-resources, or information technology support;
  • When we believe that such disclosure is required by law;
  • To enforce or apply this Policy;
  • When we believe such disclosure is necessary or appropriate to protect our rights, property, security or safety, or that of the public;
  • As otherwise stated in this Policy; or
  • Otherwise at your request or with your express permission

When we share information with these third parties, we seek to limit such sharing to the extent possible, and to ensure that such third parties will use the information solely for the purpose of providing services to us and in accordance with this Policy.

We may also disclose aggregated, non-personally identifiable information about our users without restriction.

How Your Information Is Protected

We protect all information we collect, use, and maintain from loss, misuse or alteration. We maintain reasonable physical, electronic, and procedural safeguards designed to secure your information, including encryption of certain categories of data.

However, there is no such thing as “perfect security” on the internet, and we cannot guarantee the security of your Personal Information. In addition, because internet communication is unsecure, it is possible that the information you supply to us via this Site will be intercepted during transmission. While we strive to protect your information to the best of our ability, we cannot be liable for any breach of our systems or interception of our transmission and hereby disclaim, to the fullest extent provided under law, any liability associated with any claim relating to a breach of security, data, or information.

Other Communications

From time to time, we may email you with information regarding important developments affecting the FHJC. We may also email you on occasion regarding the Site. You may opt- out of such email communications by contacting us at the email address below, or by clicking the “unsubscribe” link in the email.

Links to Third-Party Sites

The Site may contain links to websites owned and operated by third parties, such as other fair housing organizations or government entities. We are not responsible for and have no control over the privacy policies of those sites. We encourage you to review the privacy policies of those sites prior to providing them with any of your information.

Information for Residents of the EEA

If you reside in the European Economic Area (“EEA”) or the United Kingdom, we will collect and use your Personal Information only if we have one or more legal bases for doing so under the European Union General Data Protection Regulation (“GDPR”) or the UK General Data Protection Regulation (“UK GDPR”), respectively. This means we collect and use your Personal Information only where our collection and use of your information is (a) with your consent; (b) necessary to perform a contract we are about to enter into or have entered into with you; (c) in our legitimate interests, and your interests and fundamental rights do not override those interests; (d) necessary to protect the vital interests of you or another natural person; or (e) necessary to comply with a legal obligation.

Under certain circumstances, by law you have the right to request access to your personal data, request correction of your data, or request erasure of your data. If you want to exercise any of the rights described above, or are dissatisfied with the way we have used your information, please contact fhjc@fairhousingjustice.org. We will seek to deal with your request without undue delay, and in any event in accordance with the requirements of the GDPR. Please note we may keep a record of your communications to help us resolve any issues which you raise. We may not accommodate a request to change or delete information if we believe the change or deletion would violate any law or legal requirement, or negatively affect the information’s accuracy.

If you have any complaints about how we handle your personal data please contact us so we can resolve the issue, where possible. If you need to make a complaint or believe we have otherwise violated your rights, you have the right to lodge a complaint about the use of any of your information with the Information Commissioner’s Office (the UK data protection regulator) or your country’s Data Protection Authority.

Privacy Policy Changes

We may change this Policy from time to time to reflect changes on the Site or in the law. We will post all changes to the Policy to this Site. We encourage you to review this Policy periodically to assure familiarity with the most current version, because your continued use

of our website after the date that such changes are posted will be deemed to be your agreement to the changed terms. You can tell that the Policy has been updated by checking the last revised date posted on the top of this page.

How You Can Update or Correct Your Information and Contact the Site

You can call or email us at the numbers provided on our Site or send a message to fhjc@fairhousingjustice.org to update or correct your information.

Contacting the FHJC

If you have any comments or questions about this Policy or how we deal with your Personal Information, please contact us by mail at: 30-30 Northern Blvd, Suite 302, Long Island City, NY 11101 or by email at: fhjc@fairhousingjustice.org.